Hello SOTGC community,
Keeping a to-do list is something that most of us do. Some like to put sticky notes around their monitor. Some keep notebooks with lists or files on their computer.
I encourage my clients to use task-management software for their to-do lists. Using a dedicated program for task management has multiple benefits:
- You can easily add tasks and check off completed tasks
- You have a history of completed tasks
- You can create project lists with subtasks
- You can receive notifications and reminders
- You can create recurring tasks
- You can assign priorities
- You can synchronize with your calendar
Two examples of task management tools are Apple Reminders and Microsoft Outlook Tasks.
With our 21st century technology and lifestyles, we have an added dimension of mobility. We want to be able to have our task lists with us so that we can review and complete tasks whether we’re in our offices, traveling, or working in a coffee shop. This means that we need to have a cloud service that can host our task lists in the cloud and synchronize them with our desktop, laptop, and mobile devices.
There are multiple ways to do this depending on your personal technology and personal preferences:
- If you keep your task list in Word or similar program, you can store the document in a cloud service such as Dropbox.
- If you’re using Apple Reminders and Apple devices, you’re automatically synchronized through iCloud.
- If you’re a Gmail user, you can use Google Tasks and access your task lists through a web browser.
- You can use task-management software that has desktop and mobile apps and that synchronizes between them.
Wunderlist is a good example of software that runs on all of your devices and that has a cloud component. It’s a full-featured task-management system that’s free for most users but that has a monthly subscription option for more advanced users and features.
- When you sign up for a Wunderlist account, you are automatically assigned an email address. You can use this email address to forward emails to your task manager, thereby turning emails into tasks!
- You can share task lists with anyone. They can view the task list through a browser interface.
- You can assign tasks to another Wunderlist user.
- You can access your task lists on any computer through a web browser.
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Already using a task management software? What’s working for you? Share in the comments below.