Hello SOTGC community,
In this age of digital photography, we generate tons of photos – the whiteboard at work, our families, pets, vacations, school field trips, concerts, parties; the list goes on and on.
Most photo management software creates a folder system for your photos by date. When you need to find a particular photo, this system works fine as long as you remember the event or date that you took that photo.
But what if you took a photo of the whiteboard at some meeting earlier in the year, you need to find that photo, and you have no idea of the date of that meeting? Or what if you need to put together a compilation of photos for your daughter’s middle-school graduation, and you find yourself staring at hundreds of folders organized by date. How do you ever pick out one photo or a series of specific photos out of those hundreds?
Photo organization is a task that often gets put off until you need it, leading to unnecessary stress just when you need to pull a rabbit out of your hat. I advocate putting your own photo management system in place and following an organization routine at the time that you sync those photos.
Here are the steps to follow for a photo organization routine:
1. Import using your photo management software. Your newly imported photos will be organized by date.
a. Note: If your photos are from one event, you can name the event at import time. If your photos are from multiple events, you can select specific photos, name the event, and import. You would repeat this for each event. Or you just import everything and follow the next steps to organize the photos.
2. If it doesn’t already exist, create a new album or folder for this year.
3. Under this year, create a new album or folder for the current quarter (ex: Q1, Q2, etc.)
4. Under this quarter, create a new album or folder for each event, job, client, etc.
5. Move the newly imported photos to the relevant event or to the current quarter if there’s no associated event.
6. Select the photos for that event and add tags or keywords describing the event, date, people, etc.
a. Depending on the photo management software you use, this is calling “tagging” or “assigning keywords.”
That’s it! Organizing your photos by date and event allows you to easily browse through and find photos. Assigning keywords or tags allows you to easily search or sort by keyword.
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